This is to inform you what data is collected from you and what the intention is to do with it.
WHAT DATA DO WE KEEP AND WHY DO WE NEED IT?
Name and age – this is basic information that helps me get to know you.
Address, email address, phone number – I use this as a way of contacting you regarding your sessions. I will mainly use the method you first contacted me on but if I cannot reach you, I will try a different method.
Next of kin/medical professional’s details – If I was worried that you were at risk then I may need to contact your next of kin or medical professional, if I can. I will let you know when/if I am going to do this.
Session notes – I keep brief notes of our session(s), [add in a description of how these are kept].
WILL WE SHARE YOUR DATA? IF SO, WHO WILL WE SHARE IT WITH AND FOR WHAT PURPOSE?
There are some companies that some of your data may be shared due to the tools we use for the business. These include: Microsoft, Google, Zoom, Wix, Meta.
I will not sell it on or use it for unethical reasons. I may have to share it if my notes are subpoenaed by court, if you or anyone you tell me about is at harm or risk of harm, I may have to pass this information on. I may also discuss your case during supervision, but I only use your first name.
HOW WILL WE STORE YOUR DATA?
Your data is mainly stored as hard copy in a locked filing cabinet. Immediately after the work is finished, I transfer the data with your initials to my password protected computer. Your phone number(s) may be kept in my business mobile phone with your first name and last initial. Only I will access your information.
HOW LONG WILL WE STORE YOUR DATA FOR AND HOW WILL WE DISPOSE OF IT?
I will keep your details and session notes for the time required by my insurer (currently 7 years).
After this time, any document with your personal information and delete your phone number out of my mobile phone will be destroyed.
By proceeding to book a session, you consent to your data being used as set out above